28 Other Ways to Say "Please Be Reminded" (Professional & Polite Alternatives)

Most of us have typed the phrase please be reminded into an email, stared at it for a second, and wondered if it sounds a little stiff. It’s one of those stock phrases that shows up in office memos, school notices, and client emails so often that it can start to feel robotic rather than warm. That’s not a bad thing on its own — but if you send dozens of reminder emails a week, you’ve probably noticed that the same wording over and over can make your messages feel cold or interchangeable, like they were copied from a template rather than written by a real person.

The good news is that please be reminded is just one tool in a much bigger toolbox. Depending on who you’re writing to — a boss, a coworker, a client, a friend, or a whole team — there’s almost always a better-fitting reminder phrase available. Some alternatives sound more formal and suit official notices, while others feel friendly and casual, perfect for a quick nudge to a teammate. Picking the right one isn’t about avoiding the original phrase forever; it’s about matching your tone to your audience so your message lands the way you intend.

In this article, we’ll break down exactly what please be reminded means, when it actually works well, and when it might come across as overly formal or even a bit cold. Then we’ll walk through 28 solid reminder alternatives, each with a clear explanation of its tone, a real example sentence, and guidance on where it fits best — so next time you sit down to write a reminder email, you’ll have options instead of defaulting to the same old line.

What Does “Please Be Reminded” Mean?

At its core, please be reminded is a polite way of telling someone that something they may have already heard about needs their attention again. It’s not introducing brand-new information — it’s nudging someone about something they should already know, like a deadline, a policy, a meeting time, or a payment due date. The phrase carries a slightly formal, almost administrative tone, which is why you’ll see it so often in business emails, school announcements, HR communications, and government or legal notices.

The structure itself comes from older, more ceremonial English phrasing, similar to “be advised” or “be informed.” It places the responsibility gently on the reader without sounding like a command — you’re not saying “remember this” directly, you’re framing it passively, which softens the message. This is part of why it’s stuck around in workplace communication for so long: it manages to be firm about the information while staying respectful in tone.

In practical terms, you’ll most often see this phrase used in situations where there’s a clear expectation already in place — a contract clause, a previously announced deadline, a rule that’s already been explained once. It works best as a follow-up nudge rather than a first announcement, since “reminding” implies the person already had the information at some point.

When to Use “Please Be Reminded”

There are a handful of situations where this exact phrase genuinely fits well, and recognizing them can help you decide whether to use it or reach for one of the alternatives further down. The first is in formal business correspondence, particularly when writing to clients, vendors, or external partners where a slightly more official tone is expected. If you’re sending a deadline reminder about an invoice or contract renewal, the phrase fits naturally because it matches the seriousness of the topic.

It also works well in HR and administrative emails, like reminding staff about a policy update, an open enrollment period, or mandatory training. Because these messages often go out to large groups and need to sound consistent and neutral, the slightly impersonal tone of please be reminded actually serves a purpose here — it doesn’t sound like it’s singling anyone out.

Academic and institutional settings are another natural home for this phrase. Universities, schools, and government offices frequently use it in notices about registration deadlines, fee payments, or policy changes, since the audience is large and the tone needs to stay neutral and official.

Legal and compliance-related communication is a fourth situation worth mentioning. When you’re referencing a contractual obligation or a regulatory requirement, this phrasing helps keep the message factual and protects against ambiguity — it’s clear, it’s on record, and it doesn’t try to be overly warm because warmth isn’t really the goal in that context.

Lastly, it shows up in meeting reminder emails sent by assistants or coordinators on behalf of a team or executive, where a touch of formality signals professionalism without needing to add personal warmth.

Is It Professional or Polite to Say “Please Be Reminded”?

Honestly, the answer is a bit of both, depending on context. It’s almost always considered professional — it’s grammatically correct, widely recognized, and doesn’t carry any rude or aggressive undertone. But “polite” is a slightly different question, because politeness often depends on warmth, and this phrase is more neutral than warm. It does its job efficiently, but it doesn’t go out of its way to sound friendly or personable, which is exactly why some people feel it comes across as a little distant or even bureaucratic when used in casual or close working relationships.

Aspect	Pros	Cons
Tone	Sounds official and neutral	Can feel cold or impersonal
Clarity	Leaves no doubt about what’s expected	May feel repetitive in frequent use
Context fit	Great for formal/legal/HR notices	Awkward in casual team chats or close client relationships
Professional tone	Signals seriousness and structure	Can sound like a form letter rather than a real person

So if you’re writing a one-off official notice, please be reminded does its job well. But if you’re sending reminders regularly to the same group of people — coworkers, regular clients, students you know personally — leaning on softer or warmer alternatives can help your messages feel less like a recording on repeat and more like genuine, respectful communication from an actual human.

28 Other Ways to Say “Please Be Reminded”

Here’s where things get practical. Below are 28 reminder alternatives, ranging from strictly formal options for official notices to warm, casual phrasing for everyday messages between people who already know each other. Read through a few that match your usual audience, and try swapping them into your next email — small wording changes like these can make a noticeable difference in how your messages are received.

As a Reminder

This is probably the most common and versatile substitute out there, and for good reason — it’s short, clear, and slips naturally into almost any sentence. The tone sits comfortably in the middle, leaning slightly semi-formal, which makes it suitable for both internal team emails and client communication.

Example: “As a reminder, the report is due Friday at noon.”

It works particularly well at the start of a follow-up email or as a quick line dropped into a longer message. It can feel slightly off in very formal legal or contractual writing, where a more official phrase like “kindly be advised” carries more institutional weight.

Just a Quick Reminder

Add the word “quick” and the whole phrase softens noticeably, becoming more friendly and conversational. It signals that you’re not trying to make a big deal out of the message — you’re just popping in briefly.

Example: “Just a quick reminder that the team lunch moved to 1 PM.”

It’s ideal for internal Slack messages, group chats, or emails between coworkers who know each other well. It’s a poor fit, though, for serious matters like overdue payments or compliance deadlines, since “quick” can unintentionally downplay something that actually needs urgent attention.

Kindly Note That

This phrasing leans formal and is common in business writing, particularly in emails from customer service teams, financial institutions, or anyone communicating across cultures where directness can sometimes feel abrupt. The word “kindly” softens the instruction while keeping the message professional and respectful.

Example: “Kindly note that office hours will change starting next Monday.”

It’s a strong choice for official notices and external communication. It can feel a touch old-fashioned or overly polished in casual internal messages, though, where it might come across as unnecessarily stiff between people who talk to each other daily.

We Would Like to Remind You

This is a solid, business email reminder staple, often used in mass communications like newsletters, billing notices, or membership renewal emails. The plural “we” gives it an institutional, company-wide voice rather than a personal one, which works well when the message is coming from an organization rather than an individual.

Example: “We would like to remind you that your subscription renews on the 1st.”

It suits company-to-customer communication well. It’s less suited to one-on-one conversations between coworkers, though, where using “we” instead of “I” can feel oddly formal or even slightly impersonal.

Just a Friendly Reminder

Few phrases balance warmth and clarity as well as this one. It explicitly tells the reader the tone is friendly, not corrective or scolding, which makes it ideal for nudging people about deadlines, RSVPs, or small tasks without sounding pushy.

Example: “Just a friendly reminder that feedback is due by Wednesday.”

It’s genuinely one of the most widely usable alternatives on this list, fitting everything from team emails to customer-facing messages. The only place it underperforms is in serious or legal contexts, where “friendly” might undercut the seriousness of what’s actually being communicated.

Please Remember That

Direct and simple, this phrase keeps things neutral without adding much extra softness or formality. It reads clearly and doesn’t overcomplicate the sentence, which makes it useful when you want to be straightforward.

Example: “Please remember that badges are required for entry.”

It works well in office instructions, event details, or general housekeeping notices. It can sound a little flat or instructional in customer-facing writing, though, where warmer phrasing tends to build better rapport, especially if you’re reminding a client rather than giving an internal directive.

Just Checking In

This one shifts the framing entirely — instead of stating a reminder outright, it opens a softer, more conversational door. It’s especially useful as an email follow-up when you’re not sure if your previous message was seen.

Example: “Just checking in to see if you had a chance to review the proposal.”

It feels low-pressure and considerate, which makes it great for client relationships or sensitive situations where you don’t want to seem like you’re chasing someone. It’s not ideal for hard deadlines or compliance matters, though, since it doesn’t clearly state that action is required — it can come across as too gentle for genuinely urgent reminders.

Quick Note to Remind You

Casual and to the point, this phrase works nicely as an opener for short internal emails or chat messages. It carries a light, almost throwaway tone, which is great for low-stakes reminders.

Example: “Quick note to remind you the printer’s out of toner again.”

It fits well for everyday office chatter or team updates. It’s not well suited for anything formal, though, like a client invoice or a contractual obligation, where the casualness could come across as careless or unprofessional.

We Wanted to Bring to Your Attention

This is a noticeably more formal option, often used when the reminder involves something slightly more serious than a routine task — a policy change, an error, or an upcoming requirement. It signals importance without sounding alarmist.

Example: “We wanted to bring to your attention that the deadline has moved up by two days.”

It’s a strong fit for official notices, HR communications, or compliance-related emails. It can feel heavy-handed, though, in everyday casual exchanges, where simpler phrasing would communicate the same point without the added weight.

Kindly Be Advised

Close in tone to “please be reminded” itself, this phrase is firmly formal and often appears in legal, governmental, or institutional writing. It sounds official and measured, making it a near-perfect substitute when you need a like-for-like swap in formal documents.

Example: “Kindly be advised that the office will be closed for the holiday.”

It’s one of the better choices for formal email wording in contracts or policy notices. It sounds unnecessarily distant in personal or team-based communication, though, where it can read as overly bureaucratic.

Please Be Aware

A touch softer than “kindly be advised” but still clearly professional, this phrase works well when you’re flagging something the reader should keep in mind going forward, rather than a hard action item. It reads informatively rather than instructive.

Example: “Please be aware that parking will be limited during construction.”

It suits public notices, building announcements, and general awareness messages nicely. It’s less effective when there’s a specific deadline or action required, though, since “aware” implies passive knowledge rather than active follow-through.

This Is a Gentle Reminder

The word “gentle” does a lot of work here, openly signaling warmth and care, which makes this a favorite in customer service and client-facing writing. It manages to mention something potentially uncomfortable — like a late payment — while keeping the tone respectful rather than confrontational.

Example: “This is a gentle reminder that your invoice is now five days overdue.”

It’s an excellent choice anytime you need to follow up on something sensitive without sounding aggressive. It can feel slightly out of place in fast-paced internal team chats, though, where shorter, punchier phrasing tends to fit the rhythm of conversation better.

Just a Heads-Up

Casual, quick, and genuinely friendly, this phrase is a go-to for informal workplace communication. It feels natural between colleagues and is commonly used in messaging apps as much as email.

Example: “Just a heads-up, the meeting moved to 3 PM.”

It’s great for time-sensitive but low-stakes updates. It lacks any formal weight, though, so it’s a poor match for legal notices, official policy reminders, or anything that needs to read as serious documentation.

For Your Reference

This phrase carries a slightly more neutral, almost archival tone, suggesting the information is being shared so the reader has it on hand, rather than because immediate action is strictly required. It works well when sharing documents, policies, or data that someone might need later.

Example: “For your reference, the updated pricing sheet is attached.”

It fits administrative and business writing nicely. It doesn’t work as well, though, when there’s a genuine deadline attached, since “for your reference” implies optional reading rather than something requiring a response.

Please Take Note

Short, clear, and moderately formal, this phrase works as a direct call to pay attention to something specific. It reads cleanly in instructional or procedural writing, like manuals, onboarding documents, or policy updates.

Example: “Please take note of the new submission guidelines.”

It’s well suited to situations where clarity matters more than warmth. In more personal or casual messages, though, it can sound a little curt or commanding, so it’s worth softening if you have a closer working relationship with the reader.

A Polite Reminder

Straightforward and self-descriptive, this phrase tells the reader exactly what tone to expect — courteous and respectful. It works smoothly across a wide range of contexts, from libraries to subscription services to internal office notices.

Example: “This is a polite reminder that your library books are due tomorrow.”

It’s genuinely one of the safest, most broadly applicable choices on this list. The only situation where it falls a little flat is in very casual peer-to-peer messaging, where it can feel slightly more formal than necessary for something small, like reminding a friend about lunch plans.

We’d Like to Remind You That

A contracted, slightly softer version of “we would like to remind you,” this phrase keeps the same institutional voice but reads a touch more conversational thanks to the contraction. It suits marketing emails, event announcements, and customer communications well.

Example: “We’d like to remind you that early bird pricing ends Friday.”

It works nicely anywhere a brand or organization is speaking directly to its audience. It’s less natural in formal legal writing, though, where contractions are typically avoided in favor of fuller, more traditional phrasing.

Don’t Forget That

This is about as casual and direct as reminder phrasing gets, and it works best between people who already have an established, comfortable rapport. It’s quick, warm, and gets straight to the point.

Example: “Don’t forget that we’re meeting at 9 instead of 10 tomorrow.”

It sounds natural between close coworkers, friends, or family. It’s not appropriate for client-facing communication or anything formal, though, since the directness can come across as slightly presumptuous or even a little blunt if the relationship isn’t already informal.

A Gentle Follow-Up

This phrase works beautifully when you’ve already sent a message and are circling back without wanting to seem impatient. It frames the email as continuing a conversation rather than scolding someone for not responding.

Example: “I wanted to send a gentle follow-up regarding the contract we discussed last week.”

It’s particularly useful in sales, client management, and any polite follow-up scenario where preserving the relationship matters as much as getting an answer. It’s a poor fit, though, for first-time reminders, since “follow-up” implies a previous message that hasn’t been addressed yet.

Please Keep in Mind

Soft and informative rather than commanding, this phrase suits situations where you’re offering helpful context rather than issuing a directive. It reads as considerate, almost like a helpful tip rather than an instruction.

Example: “Please keep in mind that the office closes early on Fridays.”

It fits well in onboarding materials, FAQs, and general guidance documents. It doesn’t carry quite enough urgency for hard deadlines, though, so it’s better paired with softer reminders than with anything time-critical.

For Your Information

Often shortened to “FYI” in casual writing, this phrase signals that the message is informative rather than action-required. It’s efficient and neutral, making it a safe default for routine notices.

Example: “For your information, the budget meeting has been pushed to next week.”

It works well in internal team updates and general announcements. It can feel a little detached or impersonal if used too often, though, especially in messages that genuinely need a response rather than just acknowledgment.

Just to Confirm

This phrase works slightly differently from a typical reminder — it doubles as a gentle nudge while also inviting the reader to verify something. It feels collaborative and warm, since it implies you’re checking together rather than simply instructing.

Example: “Just to confirm, we’re still on for 2 PM tomorrow, right?”

It’s great for scheduling and logistics. It’s less suited to formal notices or one-way announcements, though, since it implicitly expects a reply, which can feel mismatched if you’re sending a message to a large group rather than an individual.

This Serves as a Reminder

A slightly more formal, document-style phrase, this works well in written records, official memos, or anything that might need to be referenced later as proof a notice was sent. It reads with clear administrative weight.

Example: “This serves as a reminder that payment is due within 15 days.”

It’s commonly used in finance, legal, and compliance writing where having a documented reminder matters. It tends to feel overly stiff, though, in everyday personal or casual workplace exchanges, where simpler phrasing would land more naturally.

We Hope You Haven’t Forgotten

This phrase adds a touch of personality and even gentle humor, making it well suited for warm, relationship-based communication, particularly in marketing or customer outreach. It feels approachable and a little playful while still getting the point across.

Example: “We hope you haven’t forgotten about your free trial ending this week.”

It works nicely in newsletters or customer engagement emails. It’s not appropriate for serious business matters or anything involving compliance or legal obligations, though, where a lighter tone could undercut the seriousness of the message.

A Friendly Nudge

This is about as casual and approachable as reminder phrasing gets while still sounding intentional rather than careless. It feels light and non-confrontational, ideal for HR communications, internal surveys, or anything where you want a high response rate without sounding pushy.

Example: “Just sending a friendly nudge about the survey we sent last week.”

It’s a strong choice for gentle reminder messaging in general. It’s a weaker fit for formal legal or financial notices, though, where “nudge” can feel too casual for the seriousness of the topic.

As Previously Mentioned

This phrase explicitly references an earlier conversation or message, which makes it especially useful when you genuinely are following up on something already discussed. It adds clarity and accountability without sounding harsh.

Example: “As previously mentioned, the deadline for submissions is the 15th.”

It works well in project updates, meeting recaps, or written confirmations. It only works, though, if there actually was a prior mention — using it when there wasn’t can confuse the reader or make them feel like they missed something that was never actually communicated.

Please Note for Your Records

This is a more formal, document-oriented phrase often used in finance, HR, or legal communication where the reader might need to file or reference the information later. It reads as precise and procedural.

Example: “Please note for your records that your account number has changed.”

It’s a solid choice for anything involving paperwork, compliance, or audits. It feels unnecessarily formal, though, in everyday team communication, where a simpler reminder would communicate the same point without sounding like an official filing.

We’re Following Up to Remind You

A clear, professional phrase that works especially well in customer service and account management emails. It sounds organized and proactive, which builds trust with customers and clients.

Example: “We’re following up to remind you that your renewal is due in three days.”

It’s a strong, all-purpose option for business email reminder writing. It can feel slightly repetitive, though, if used multiple times in a short period with the same person, since it implies this isn’t the first time you’ve reached out.

Quick Reference Table

Here’s a clean, scannable summary of every alternative covered above, along with its general tone and where it fits best.

Alternative Phrase	Tone	Best Use Case
As a reminder	Semi-formal	General team or client emails
Just a quick reminder	Friendly	Casual internal messages
Kindly note that	Formal	Cross-cultural or official emails
We would like to remind you	Neutral, institutional	Mass emails, billing notices
Just a friendly reminder	Warm, friendly	Deadlines, RSVPs, soft nudges
Please remember that	Neutral	General instructions
Just checking in	Warm, conversational	Unanswered follow-ups
Quick note to remind you	Informal	Internal chat or office notes
We wanted to bring to your attention	Formal	Policy changes, important updates
Kindly be advised	Formal	Legal or institutional notices
Please be aware	Professional	Public or building announcements
This is a gentle reminder	Warm	Sensitive follow-ups (e.g., payments)
Just a heads-up	Casual, friendly	Quick time-sensitive updates
For your reference	Neutral	Sharing documents or data
Please take note	Formal	Procedures, guidelines
A polite reminder	Courteous, neutral	Wide general use
We’d like to remind you that	Semi-formal	Marketing and customer emails
Don’t forget that	Casual, warm	Close coworkers or friends
A gentle follow-up	Warm, professional	Sales and client relationship emails
Please keep in mind	Friendly, informative	Onboarding, guidance docs
For your information	Neutral	Routine internal updates
Just to confirm	Warm, collaborative	Scheduling and logistics
This serves as a reminder	Formal	Finance, legal, compliance
We hope you haven’t forgotten	Warm, playful	Marketing, customer outreach
A friendly nudge	Casual, warm	HR communications, surveys
As previously mentioned	Neutral, formal	Follow-ups referencing past mentions
Please note for your records	Formal	Paperwork, audits, account changes
We’re following up to remind you	Professional	Customer service, account renewals

FAQ

How to professionally say “as a reminder”?

You can say, “Kind reminder that…” or “Please note that…” in a professional message.
Example: “Kind reminder that the meeting is scheduled for 3 PM.”

What does “be reminded” mean?

“Be reminded” means someone is being made to remember something important.
It is often used when sharing a notice, deadline, task, or instruction again.

How do you politely remind someone?

Use polite words like “just a gentle reminder” or “kindly remember.”
Example: “Just a gentle reminder to submit the report by Friday.”

How to professionally ask for a reminder?

You can say, “Could you please remind me about this closer to the date?”
Another professional option is, “Please send me a reminder before the deadline.”

Conclusion

There’s nothing wrong with please be reminded — it’s clear, correct, and genuinely useful in formal or official writing. But once you know the range of alternatives available, you can match your tone far more precisely to your audience, whether that’s a warm nudge to a close coworker or a formal notice to a client. The real skill isn’t memorizing all 28 of these phrases; it’s pausing for a second before you hit send and asking who you’re actually writing to and how formal the moment really calls for. Once you build that habit, choosing the right reminder phrase becomes second nature, and your messages start to feel less like templates and more like genuine communication.

If you found this useful, you might also enjoy a closer look at how to structure a full reminder email from subject line to closing, including timing tips for when to send follow-ups so they actually get read instead of ignored.

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